How to Plan a Memorable (and Affordable) Christmas Party at Your Club

Hilly Hannam-Seymour
November 11, 2025

The festive season is nearly here — and that means it’s time to start planning your club’s Christmas party! Whether you’re organising a cosy evening for members or a full-scale festive bash for your community, it’s a brilliant opportunity to bring everyone together, celebrate the year’s achievements, and spread a little seasonal cheer.

But with food, drinks, decorations, and entertainment to think about, costs can quickly add up. In 2024, businesses spent an average of £172 per head, up from £160 in 2022, on Christmas parties. The good news? With some early planning and creative thinking, your club can host a fantastic event without overspending. Here’s how to make your club’s Christmas party one to remember — without stretching your budget.

Should I Throw a Christmas Party at My Club?

Absolutely! A Christmas party is more than just a fun get-together — it’s a great way to thank members, volunteers, and staff for their hard work throughout the year. It can also help strengthen your club community, attract new members, and remind people why your club is such a valued part of local life.

That said, every club is different. If your budget is tight, you could opt for a simple members’ night rather than a large-scale event. The key is to make it meaningful, not necessarily extravagant. Even a low-cost celebration can make a big impact with the right planning and a few thoughtful touches.

Affordable Christmas Party Ideas for Clubs

Looking to make your celebration feel special without blowing the budget? Here are a few simple, affordable ideas:

DIY Decorations:
Get crafty with homemade centrepieces or reuse items from past events.
Member Contributions:
Ask members to bring a plate or pot-luck style snack for a shared buffet—it adds variety and keeps costs down.
Volunteer Entertainers:
Fellow members or local talent might perform for free or a small fee (quiz host, singer, DJ).
Festive Games & Fun:
From Christmas bingo, themed quiz nights, best-dressed competitions to photo-booths with props — lots of engagement, low cost.
Digital Invites & Updates:
Use your club website or social media to send updates and invitations instead of printing lots of flyers.
Choose Cheaper Dates or Times:
Hosting earlier in the season or during weekday evenings often brings lower costs.
Buffet-Style:
Rather than a sit-down formal dinner, a buffet gives variety and less fuss.
Drink Vouchers or Limited Open Bar:
Rather than unlimited free drinks, provide a couple of drink tokens per guest.
Theme Dress Code:
Set a festive dress theme (ugly Christmas sweaters, Santa hats, etc) so guests become part of the décor.
Shared or Joint Event:
Partner with another club or group to share venue/entertainment costs.

Plan Early, Save More

Booking entertainment, food, or equipment early can make a big difference to your overall costs. As Christmas gets closer, prices rise and availability drops — so plan ahead where possible.If your calendar allows, consider hosting your event slightly earlier (late November) or after the New Year rush (early January). Not only will you save on costs, but you’ll also find your members may appreciate having something to look forward to outside of the busiest festive weekends.

And don’t forget your biggest asset — your own venue! Hosting your party in your clubhouse or lounge means no venue hire costs, and with some festive lighting, garlands, and table décor, you can create a cosy atmosphere that feels special without overspending.

Make the Most of Your Club’s Bar

Drinks are often one of the largest costs of any event. Luckily, your club’s bar can also be one of your greatest strengths. Through Club Assure, clubs across the UK have saved thousands each year by working with trusted drinks suppliers—keeping quality high and costs low. Consider adding some seasonal favourites like mulled wine, festive ales or hot chocolate for the designated drivers.

You could even run a limited “Christmas menu” of signature drinks or a raffle for a festive hamper— it’s a fun way to engage members and raise a little extra for the club as well.

Decorations and Details That Add Warmth — Not Cost

You don’t need to spend a fortune on decorations. Reuse items from previous years, make DIY centrepieces, or encourage members to bring in a few festive touches from home. Even small, thoughtful details — like hand-made table signs or digital invites instead of printed ones — can save money while adding personality.

If you’d like to promote your event digitally, websites make it easy to share updates, post photos, and send announcements to members, all in one place. It’s a great way to keep everyone informed and excited without any extra print costs. If we already host your website for you or manage your marketing, let our team know you’d like an update made ahead of Christmas to let your members know.

Keep an Eye on Energy Costs

With the heating on and lights twinkling, energy bills can rise sharply in December. Simple steps like using LED fairy lights, setting timers, and heating only occupied spaces can help. But if you want to make lasting savings beyond the Christmas period, it’s worth reviewing your energy contracts.

We’ve helped clubs across the UK reduce their gas and electricity costs by comparing the most competitive deals from trusted suppliers. For some, that’s meant saving hundreds — even thousands — each year! Why not start the new year with a smarter, cheaper energy plan?

Celebrate Smart This Christmas

A well-planned Christmas party doesn’t need to cost the earth — it just needs heart, creativity and a little forward thinking. At Club Assure, we’re here to help your club thrive all year round — from reducing your utility costs and bar expenses to supporting your website and merchant services.

Start the new year on a high — and find out how Club Assure can help your club save this Christmas and beyond.